Packing, moving, organizing, and decommissioning an office space can be daunting, especially if you are downsizing. So, read below to learn how to transition to a smaller office space efficiently!
Determine What Is Essential When Downsizing
When you’re downsizing, figuring out what you’ll need in your new office is a great place to start. Most essential items include furniture, technology, equipment, records, and personal items. Once you determine what you no longer need, sell, recycle, donate, or remove it. Additionally, consider storing seasonal items or extra supplies off-site to help save room in your new space. Plus, determine what you might need that you don’t already own. Do you need better functioning desks? Are your filing cabinets just not cutting it anymore? Figuring out what you need in your new office space will help you get closer to an organized and functional space!
Minimize Wasted Space
Identifying wasted space and what you can do without is also essential when downsizing. This can include furnishings that are not used frequently, empty desks, and rarely used equipment. Wasted space can be considerable as the workforce is becoming more remote. So, once you determine what space is wasted in your current office, don’t bring it over to your new one! Remember to sell, recycle, or donate any furniture or equipment you want to avoid entering your new office. Removing these items before you relocate is essential to help reduce the hassle and stress of moving them to your new location.
Make the Switch to Virtual Files
You can save considerable physical space by converting your files and records into a digital format. This will save space and make files more accessible to remote workers and just as easy to locate if you organize them well! Our world is gradually transforming into a more virtual space. So, stay up-to-date and manage your records in a virtual area rather than a permanent physical one!
Create Rooms with Versatility
The best way to maximize space in a small area is to choose rooms and furniture with multiple uses. These versatile items include collapsible chairs, stand-up desks, whiteboard desks, tables with storage, and expandable tables. Having items that can be stored easily or have multiple functions will help your office maximize space and improve organization when you downsize!
Communication is Key
Be sure to utilize all communication channels with everyone that needs to stay in the loop! This includes stakeholders, employees, customers, and suppliers. So, involve all stakeholders in your decision-making. Ask for feedback from your employees about what type of space, equipment, and furnishings they need to remain comfortable and successful after downsizing. And finally, if you can, you let your customers and suppliers know that your office is moving and why it will create a positive outcome for your company.
Managing Your Move
Ensure you book your movers far enough in advance that you can receive all the help and equipment you require! Mesa Moving can help you with office and industrial moving, moving management, installation, commercial storage, asset liquidation, and recycling.
Follow the tips above to effectively transition to a smaller office space when downsizing!