If you’re relocating your business, whether within a given city or to a new one entirely, one of the single most important elements to consider will be how long the move will take. This is an area that’s impacted by a few different factors, from the size of your business to the distance being moved and more.
At Mesa Moving and Storage, we’re happy to help with a wide variety of both residential and commercial moving services, including for office spaces. We regularly advise clients on expected timelines for their moves depending on the relevant variables involved and their needs. Here’s a primer on general timeline factors to be aware of.
Ideal Office Move Length
While every office space is different, the average complete office relocation – from in decision to final placement – can take around 12 months; smaller offices will be closer to three months, while larger offices may even extend past a year. The single most important factor here: Planning early.
Get management and relevant employees together as soon as possible to begin the planning process with your chosen moving partner. From here, you can begin to lay out specific elements of the office move timeline.
Office Moving Elements and Timeline
There are a few distinct parts of an office move that might have a significant impact on the move timeline, including:
- Selecting a reliable moving company: One of the most important steps to take is booking your mover in advance. This will ensure that your business has the physical resources for the move and relevant planning may begin, including the necessary inventory processes. If this is not done, and particularly if it’s a busy moving season, your move might be delayed or take longer than expected
- Planning an office’s layout: Another crucial step is choosing how you’ll plan out the interior of your new building so that you can present it to a moving company ahead of time. This includes a detailed employee from/to list which allows workspace items to be moved to the correct final destination. Pre-planning will ensure the movers have all the details needed when it comes time for the actual office move and can affect your final timeline plan.
- Planning employee movement: Another factor that may affect your timeline is how you’ll be handling employees during the move. If they are expected to continue working during the transition period, both temporary and permanent offices may be needed. If the plan is to move around the clock over a weekend, prepare the employees for their new surroundings so there is very little adjustment time.
- Completing office landlord negotiations: When moving, an important and often final element to consider is completing landlord negotiations. Have a clear understanding of requirements and deadlines. This can often be a time-consuming process and may require a great deal of your attention.
- Carefully Moving IT Equipment: The relocation of IT equipment is best left to the professionals. When moving IT equipment, it’s important to be careful not to damage any of the hardware or software. This includes a wide variety of items, from hardware and networking equipment to computers and laptops. If a large quantity of these items are present, it might add some time to the move. Be prepared to disconnect and reconnect IT equipment by pre-planning each phase with the IT moving experts at Mesa Moving and Storage.
For more on the multiple factors that can impact your timeline for an office move, or to learn about any of our residential or commercial moving services in Denver or many other areas, speak to the staff at Mesa Moving and Storage today.